Meeting Minutes: April 11, 2019

• The March 14, 2019 meeting minutes were reviewed. D.C. asked that the amount collected be changed from $40.00 to $46.00. Thom said he would update and post the meeting minutes.

Report on Status of Licensing and Framework, update by D.C.

• He was able to get the Charitable Organization renamed.
• The city and state processes should now be complete. Filing for name change with the IRS and 501(c3) status are in process. This may take some time. When it is approved, it will be retroactive.
• He opened a bank account. It is a new non profit in the City of Tacoma and State of Washington. Tax deductible contributions can be made now.

Report on AD phone conference with STLC Directors:

• They had many questions about who we are and what our intentions are.
• They did not yet have any opinion on whether we could use the name “Holy Rosary” to solicit donations and wanted to talk with their lawyers about it.

Parish Council introduction to STLC and Status Report:

• The Altar Society got everyone together to discuss fund raising ideas. It was published in the Holy Rosary bulletin for April 7, 2019 . Shelly Copeland stressed that we need to focus on the 2018-2019 budget shortfall. Collections are up!
• The AD is still collecting preliminary information on the church from the architectures and engineers. What we need to get it open and what we need to do in the long run.
• Tom Cornwall shared a chart that he constructed from the last four years of attendance records. The statistic that we noticed most was that our attendance has declined since the Church was closed in November 2018. He also included the Priest assignments and tried to see if the Mass times and number of Sunday services were an issue.
• We expect to see a 10% increase in population in the parish boundaries.

Website update:

• Thom is ready to go live, however we can not do so until we have approval from the AD’s legal department to use the Holy Rosary description in the website.
• DC will work with Thom to setup a payment processor to allow donations to automatically deposit to the bank account.

Please do your homework:

• Include who you are, how you know the Holy Rosary Church and why you want to save the church. A summary of a couple of paragraphs in length will work. Please send to savetacomaslandmarkchurch@gmail.com.

Quad meeting update by Thom:

• They had their first meeting today.
• The Quad that Holy Rosary belongs to includes: Visitation, Saint Charles Borromeo, Saint Patrick, Holy Cross, Saint Rita, and Saint Leo, for the purpose of sharing knowledge and working together on common goals that would inform or benefit one or more of the members of the quad.
• The deaneries were divided into quads during a previous deanery meeting.
• Everyone was enthusiastic about assisting Holy Rosary but not until the AD makes a decision.
• There are no Quad meetings scheduled for the future at this time.

Collections and Budget:

• As of April 7, 2019 the parish collection total was $4,448.00, the fiscal YTD collection was $185,196.00 and the shortfall is $28,920.00.

New Action Items:

Discuss AD Timeline:

• The AD will meet with the Pastoral Council on April 30th.
• The architectural and engineering assessment may be late.
• The AD hopes to make a decision at the end of May.

Fund Raising Guidelines:

• Direct people/sponsors to our website instead of using a “Go Fund Me” site because a 501c3 must be set up prior to collecting donations or the donations are not tax deductible. Start collecting funds.

Large Donor Stipulations/Guarantee

• Motion to allocate the first 10% of all donations (after payment processing fees) to the “Holy Rosary Parish General Fund”. Passed unanimously.
• Motion to offer a refund of all donations over $1000 (after the above 10% and processing fees), if the building is not eventually renovated. Passed unanimously.
• Motion to allocate funds to repairs on the building by direct payment of invoices for such repairs, in coordination with the AD. Passed unanimously.

Thom led a closing prayer.

Our next meeting is at the same time and place, this Thursday on April 25th. We would like to meet every two weeks.

We will have the hall from 6 pm to 8 pm. We intend for the meeting to begin promptly at 6:30 and end at 7:30 pm.